Academic Hiring Manual
2.7 Summary of the Academic Hiring Procedure For Use by Unit Administrators
Search Plan and Position Request
Get Dean's informal confirmation that position will be approved.
Set up search committee (usually 5-9 members) . See "Academic Hiring Procedure" .
Chairperson gives charge to committee and explains documentation requirements. Chairperson makes the "Handbook for Faculty Searches ..." which contains information on documentation, a checklist of search committee activities, legal guidelines for interviews, etc. available to the search committee.
Write position advertisement.
Human Resources approves CHR Approved Academic Position Request.
Advertising, Recruiting and Screening
Make sure Human Resources has approved the position before advertising.
Tenure and continuing system positions must be advertised nationally or within the geographical area customary for the appointment. Positions may also be posted locally and/or internationally.
Application deadline date must be at least 2 weeks after posting date but preferably longer. Allow ample time (usually at least 1 month but preferably longer) for the period between posting and hiring.
Dean approves initial applicant pool.
Search committee screens all candidates on the basis of 1) programmatic need, 2) excellence of qualifications and credentials based on clearly delineated job-related criteria, and recommends a list of final (on-campus interview) candidates.
Chairperson, Dean and IDI approve the final (on-campus interview) candidate list.
Search committee must not send any letters of rejection nor schedule any interviews until the final candidate list is approved.
Search committee and others interview all the candidates on the final list making sure legal guidelines are followed and that treatment and standards for evaluation (including reference checks) are consistent for all candidates.
Final Selection
Search committee makes its final recommendation, submits its report to the Chairperson, and ensures that all the required documentation for the search is ready to be filed.
Dean approves final selection and terms of appointment ensuring consistency with the CHR Approved Academic Position Request, and ensuring clear and convincing evidence non-discrimination in the decisions which have been made.
Prior approval from Provost and President must be obtained to appoint as associate professor with tenure; prior approval from Provost must be obtained to appoint as senior academic specialist with continuing appointment.
Chairperson writes letter of offer making sure all the required information is included.
When candidate accepts offer, fill out "Exposure to Health Risks / Physical Demands form" form if any conditions listed on the form apply to the position, send the form to the applicable office, schedule an appointment for evaluation before the employee begins work.
Chairperson submits the Appointment form, Search Committee Report and all other required attachments to Dean. See "Academic Hiring Procedure" for required attachments.
Department keeps documentation of the search for 3 years after the effective date of the hire.
I3 makes an affirmative action evaluation of selection of new hires and terms of appointment, and submits annual report to the Provost with a copy to the Dean.
Last Updated: 04/15/2025 - Compliane Revisions
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