HIRING A GRADUATE ASSISTANT

• Prepare the letter of offer located on The Graduate School website
  • Required: all Graduate Assistants.
• Disclosure and consent form for criminal background ( Consumer Disclosure And Authorization Form )
  • Required: All students who have not held a graduate assistant position in the six months prior to this appointment.
  • Attach completed form to appointment/reappointment form in the EBS portal.
• Employment Eligibility Verification Form I-9 ( Employment Eligibility Verification Form I-9 )
  • Required: All new hires to the university or those students who have not worked in some capacity in the 12-months prior to this appointment.
• CPT/OPT Form – Completed by student and OISS
  • Required: International Graduate Assistants working more than 50% during Fall and/or Spring semesters.
  • Attach completed form to appointment form in the EBS portal.
• Appointment/Reappointment form
  • Required: all Graduate Assistants.
  • Initiate through the EBS portal.
• Graduate Assistant Residency Exception Form – Activates tuition waiver and health insurance.
  • Required: all Graduate Assistants.
  • The form can be found at https://sis.msu.edu/training/index.html under “General Job Aides and Guides”.  
  • For further assistance please call the Solutions Center at 517-353-4434.
• Parking information
  • Required: all new Graduate Assistants requiring a parking permit before GA appointment has been approved in the EBS portal.
  • Prepare a letter for the GA to provide to the parking office to obtain a parking permit. Letter should be signed by the Department Administrator and include: student number, title, start date and end date.