Criminal Background Check (CBC) Process for Events & Venues

Requirements¹

CBCs are required for the event and volunteer workers at the following venues:

• Wharton Center for Performing Arts (effective  8/1/15)
• MSU Auditorium (effective 8/1/15)
• Eli and Edythe Broad Art Museum (effective  8/1/15)
• MSU Museum (effective  8/1/15)
• Planetarium (effective  8/1/15)

Procedure

Event/Venue Coordinator Responsibilities:

• Informs program volunteers and/or workers that a criminal background check is required for all individuals who will be in the designated venues.
• Completes Section 1 of the University Events and Venues Criminal Background Check (CBC) Authorization Form.
• Instructs program volunteers and/or workers to complete Section 2 of the Event/Venue Criminal Background Check (CBC) Authorization Form.
• Collects and submits completed and signed Event/Venue Program Criminal Background Check (CBC) Authorization Forms by batch to MSU HR a minimum of ten (10) business days before the start of the Event/Venue annual year.
  • Program coordinators are encouraged to submit authorization forms for more volunteers and event workers than needed just in case some individuals are ineligible to volunteer or work for the Event/Venue Program. Doing this will ensure adequate coverage.
• Submits Event/Venue Program CBC Authorization Forms in any of the following ways:
  Email:  cbc@hr.msu.edu
• Mail: 
  MSU Human Resources
  Attn: Event/Venue Program CBC
  1407 S. Harrison Road, Suite 110
  East Lansing, MI 48823
• Drop- Off:   MSU HR, 1407 S. Harrison Rd., Suite 110
  Attn: Event/Venue Program CBC

MSU HR Responsibilities:

• Conducts CBC using the following tools:
  
  • Michigan Internet Criminal History Access Tool (ICHAT).
  • Michigan Department of Corrections' Offender Tracking Information System (OTIS).
  • National Sex Offender Public Website (NSOPW).
• Reviews CBC results and assesses eligibility.
  • Notifies individuals who do not have satisfactory CBC results and provides opportunity for explanation/clarification before a final decision regarding eligibility is made. If individuals are deemed ineligible, a formal decision letter will be sent to the address provided on the authorization form.
  • Provides a list of Event/Venue Program volunteers and/or workers and their eligibility status.
• Enters Event/Venue Program volunteer or worker data into MSU HR database and retains original forms.

Refer questions to MSU Human Resources at cbc@hr.msu.edu.

¹Residential and Hospitality Services (RHS) will process CBCs for the Agriculture Pavilion and Athletic Venues.