Academic Hiring Manual

2.3 Advertising, Recruiting, and Screening

  1. All academic vacancies must be posted locally. Tenure system positions must be advertised nationally. Other continuing appointment system positions must be advertised nationally or within the geographical area customary for the appointment. The application deadline date for all postings must be at least one week after the posting date but preferably longer. Allow ample time (usually at least one month) for the period between posting and hiring.
    • Human Resources fulfills the obligation to post locally.
    • For all other advertising of Provost-approved positions, including additional local advertising or national or international advertising, the unit may deal directly with publications, associations, etc., or may send a purchase requisition for advertising and a copy of the advertisement to the Purchasing Department. All advertisements must conform to the requirements listed on the CHR Approved Academic Position Request form. 
  2. During the two-year period of position approval, postings need to appear only once unless there is a specific unit need to request a repost. In such cases, call or e-mail Human Resources to request a reposting.
  3. Search committee chairperson acknowledges all communications from applicants and from others who suggest candidates.
  4. The search committee screens all candidates on the basis of (1) programmatic need, (2) excellence of qualifications and credentials based on clearly delineated job-related criteria. Search committee recommends a list of final (on-campus interview) candidates.
  5. The Chairperson and Dean sequentially approve both the initial applicant list and later the list of final (on-campus interview) candidates. The final list of applicants, including potential alternates, must be listed on the Academic Final Interview Form, with Chairperson and Dean signatures. This is uploaded to the PageUp system. The list of applicants with those denoted for interviews, as well as potential alternates, is sent to the Office of Institutional Diversity and Inclusion (IDI) via the PageUp applicant tracking system for approval. The search committee must not contact final candidates to set up interviews, and must not send any letters of rejection until after IDI approves the final candidate list via the applicant tracking system.

Last Updated: 04/15/2025 Compliance Revisions
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